Data Privacy and Security (Education Law 2D)

The Penn Yan Central School District is committed to providing your student with the most effective web-based tools and applications for learning. New York State Education Law Section 2D along with The Children’s Online Privacy Protection Act (COPPA) requires parental notification and consent for student use of district approved online resources for instructional purposes. The law permits schools to act as the parent’s agent and can consent to the collection of student information on the parent’s behalf with parent permission.
NYS Education Department Data Privacy Page
NYS Ed Law 2-d

The Penn Yan Central School District maintains Policies and Regulations regarding student data and can be found using the links provided:
If the district officials determines that there has been a breach of student and/or teacher/principal data, parents and guardians will be notified and a report will be sent to the New York State Education Department.
Parents, guardians and others who wish to file a complaint may complete this form regarding a possible breach or improper disclosure of data.
Below are additional Education Law 2D documents as well as Board of Education policies related to the law and our data privacy work.  For questions or concerns about data privacy or security, please contact the District Data Privacy Officer, Gregory Baker, Assistant Superintendent for Instruction and Staff Development at 315-536-8538.
The district complies with the Family Educational Rights and Privacy Act (FERPA). Parents and students who are 18 years of age or older ("eligible students") may inspect official records relating to them including progress reports, grades, aptitude and achievement test scores, psychological tests, and teacher evaluations. A record may be challenged by parents or eligible students when they believe it to be inaccurate or misleading. The principal may remove designated material if in agreement with the challenge. Definitions of school official and additional procedures under FERPA can be found in the Board of Education Policy Manual.  More specifically Board policies 7242: Student Directory Information and  5676: Privacy and Security for Student Data and Teacher and Principal Data.

Individual student records are confidential and are not released to colleges, employers, or elsewhere without written permission, subject to the following exceptions. District schools may forward educational records to other schools that have requested them and in which a student seeks or intends to enroll. What the law refers to as directory information may be made public for school purposes unless a parent informs us in writing that they do not want this information made public. Directory information that we may make public includes: name, grade level, participation in sports and activities, honors, degrees and awards, and photographs.  Directory information is primarily made public so that students’ accomplishments can be included in various publications such as a concert program, yearbook, or honor roll.

As required by federal law, the high school provides a list of senior class member names, addresses and phone numbers to the military services—unless parents inform the high school principal in writing by September 15 that they do not want their child included in such lists.
Parents and eligible students have the right to opt out of the disclosure of directory information by contacting their school principal. Parents should also inform the Superintendent if they do not wish their child’s likeness to be included on the district website, Facebook page or in occasional photos or videos taken by the media or district staff for school-related purposes.
Also, in accordance with the federal Protection of Pupil Rights amendment, the district hereby notifies parents that our schools may occasionally conduct student surveys that touch on topics such as political affiliation, income, or beliefs or religious practices of the student. In such cases, a letter will be sent home explaining parent rights to opt a child out from such a survey before it is conducted.

Questions about school policies in connection with family rights and privacy laws can be addressed to the District Data Privacy Officer, Gregory Baker, [email protected]